Booth Registration - 2019 Annual Conference Session

Welcome! The Annual Conference Session Planning team appreciates your interest in exhibiting at the 2019 Great Plains Annual Conference that will be held on May 29 - June 1, located at the Kansas Expocentre (1 Expocentre Dr) in Topeka, Kansas. This event creates a space for laity and clergy to be informed about ministries connected to our Conference. Therefore, eligibility for booth space is limited to organizations with a relationship to Annual Conference. The following organizations are eligible to apply for booth space:

  • Institutions and Agencies of the Great Plains Conference
  • Ministries supported by the Great Plains Conference
  • Group endorsed or sponsored by a Board, Commission, or Committee of the Annual Conference or General Church
    • You must specify which agency, team, committee, or ministry has endorsed you at the designated location below.
  • Other category (explain category in the space provided below)

Priority will be given to organizations in the order listed and booth space will be assigned within these priorities on a first-come-first-served basis.

There is a limit of one booth space per organization.

Registration for the booth application form ends on March 27. You will be contacted by a member of the Annual Conference Sessions Planning team April 12th to let you know if your booth application is accepted.

You will receive an email confirmation once you have submitted this application This confirmation lets you know that we have received your application, it is not a confirmation that you have received booth space. More details on the next steps of the booth application process will be stated in the confirmation email.

The booth area will be available for set-up inside the the Kansas Expocentre on Tuesday, May 28 from 2:00 p.m. to 5:00 p.m as well as Wednesday, May 29 from 9:00 a.m. - 12:00 p.m.  It is the responsibility of the booth exhibitor to make arrangements to set up their booth. Booth space not claimed and occupied by 12:00 p.m. on Wednesday, May 29 may be canceled or reassigned without refund. All set-up work must be completed, and the booths ready, by 12:00 p.m. Wednesday, May 29.

Booth space must be cleared by 12:00 p.m. on Saturday, June 1. Materials left at this time are not the responsibility of the conference office or venue.

We ask that your booth be staffed at the beginning and end of each day, all break times, and all meals times. In other words, your booth should be staffed at all times when members of the Conference are not in plenary session and are available to visit the booths.

With the exception of Cokesbury and (at sessions when a photo directory is being done) a photographic directory business, vendors or vending from the booths and displays shall not be allowed. Groups wishing to offer items to raise money may place the items out with a donation box with no suggested donation or by silent auction with no minimum bid. Vendors are responsible for contacting persons who win the auction. These will not be announced on the conference floor.  This policy shall not apply to food, beverage, or similar vending which is a normal part of business in the venue where the Conference session is held.

No food or beverage, with the exception of wrapped candies, can be sold or distributed from booths.

*First Name
*Last Name
*Address 1
*City
*State
*Zip
*Phone
*Email
*Which category of eligibility does your organization represent?
Institution or Agency of the Great Plains Conference
Ministry supported by the Great Plains Conference
Group endorsed/sponsored by a Board/Commission/Committee
Other
If you selected other, please explain:
*If you are a group endorsed/sponsored please specify which agency, team, committee or ministry?

You must include a contact name and email so we may follow up.

*What is the organization affiliated with this booth?
*Please give a 2-3 sentence description of the booth that you would like represented at the Annual Conference Session.
*Registration Fee ($125) 75 available

All booth space will contain:
-10'x10' pipe and draped area
1-8' table, skirted
-2 chairs
-1 I.D. sign

-electricity access

wi-fi password

IMPORTANT! Please do not pay for your booth space. Click the submit button and DO NOT pay. You will be contacted by the Annual Conference Sessions Planning team alerting you on if your booth application is accepted. Once you receive that word, then you will be able to go into your confirmation email to pay.
 

There are only 75 available

We ask that the person(s) attending the Annual Conference Session who are staffing the booth register for the event. This will provide them with a nametag, packet and other helpful details. If they are not attending any of the sessions, they can register as a guest.

*Will your booth be utilizing an outlet?

This helps us plan the booth layout.

Yes
No

There is a limit of one booth per organiztion. If your organization needs more than one booth space, please contact Julie Kohr  jkohr@greatplainsumc.org before applying again. 

Remember, DO NOT pay for your registration until you receive word that your application is accepted. You will not receive word until April 12, at that time you will receive informaton on paying.

Thank you,

 

*What should the booth sign read at the Annual Conference Session?
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